DJ Murphy Solicitors
Our privacy notice aims to give you more information on how DJ Murphy Solicitors collects and processes personal data. We are building upon our existing terms and conditions agreement in line with the new General Data Protection Regulation (GDPR). Personal data can be defined as any information that can identify a living person. We collect various types of personal data. In some circumstances, data of a more sensitive nature, necessary for us to provide a service to you. Examples of the information we collect include:
- Telephone numbers/email addresses
- Date of birth
- Financial details
DJ Murphy is the ‘controller’ of this information and is responsible for your personal data and the means of processing it in line with the GDPR.
Legal Basis for Processing
Most of the personal data we use is provided by you and is essential for us to provide a service to each client. The lawful basis for processing personal data are:
- Contract – to fulfil a contractual obligation to you; or if you have asked us to do something before entering into a contract, such as provide a quote.
- Legitimate interest – processing is required to reach the interests perused. Data is used in a way that people would reasonably expect.
- Legal obligation – the processing of personal data is necessary by law.
To carry out our services, we need to process personal data, however most of the data we need is provided by you, thus entering into a contract. Refusal to provide such personal data may result in a delay in your case, or the inability for us to provide a service to you. We will only process sensitive data when necessary to carry out our contractual agreement to you as a client and in defence of legal claims.
In order to carry out our service and achieve the best possible result we may need to share some personal data with third parties such as external solicitors, counsel or courts and tribunals, under a contractual basis. Certain third parties such as the Land Registry will require your personal and sensitive data under a legal obligation. We may contact you with changes to the law and advice relating to this to benefit you under a legitimate interest basis.
You have a number of legal rights to control your personal data and what we do with your information. Your rights are as followed:
- Access your personal data – this includes how we process it.
- Correction – if you feel that some information is incorrect or has changed then please contact us.
- Transfer – data can be transferred to you or to a new law firm at your discretion.
- Erasure (be forgotten)
- Object – this can be done only under a legitimate interest.
There will be no fee when accessing your personal data and we will have a month to comply with your request. If you have any queries or complaints, then please contact us at DJ Murphy Solicitors so that we can resolve any issues and answer questions you may have. Alternatively, you have the right to complain to the Information Commissioner’s Office (ICO).
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including the service we provide to you as a client, and any legal requirements. Retention periods may vary depending on the nature of each client’s case. In some instances, we may be required to store data indefinitely. To determine the appropriate retention period for each person and case, we consider the purpose for which we may need to hold onto personal data, for no other reason than to benefit each individual.
We are committed to protecting your privacy and have put measures in place to prevent your personal data from being lost, used or accessed. Employees will only process your personal data on instruction. They are subject to a duty of confidentiality, as well as keeping up to date with relevant data protection procedures.
Please contact us at DJ Murphy if you have any questions or require more information, via email: DJM@djmurphy-solicitors.com or telephone: 029 2022 1300